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    Organizations that are approved for funding through this reimbursement program will be considered sub-recipients per 2 CFR 200 and must adhere to the guidelines below.

    Standards for Financial Management

    In accordance with 2 CFR 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Organization will develop, implement and maintain financial management and control systems, which include at a minimum accurate payroll, accounting and financial reporting records, cost source documentation, effective internal and budgetary controls, and determination of reasonableness, allowability and allocability of costs, and timely and appropriate audits and resolution findings.

    Organization shall maintain an effective accounting system, which will:

    • Identify and record valid transactions
    • Record transactions to the proper accounting period in which transactions occurred
    • Describe transactions in sufficient detail to permit proper classification
    • Maintain records that permit the tracing of funds to a level of detail that establishes that the funds have been used in compliance with contract requirements
    • Adequately identify the source and application of funds of each grant contract
    • Generate current and accurate financial reports in accordance with contract requirements

    Reports, Inspections and Monitoring Reviews

    Organization will submit fiscal, progress, programmatic, and other reports as requested by County in the approved format.

    Any authorized representatives of the local, state or federal government have the right, at all reasonable times, to inspect or otherwise evaluate the work performed or being performed and the premises in which it is being performed. Organization will participate in and provide reasonable access to facilities for assisting said representatives. All inspections and evaluations will be performed in such a manner as will not unduly delay the work.

    Participant Records

    Organization grants County, the Inspector General, the Comptroller General of the United States, or any of their duly authorized representatives, the right of timely and unrestricted access to any books, documents, papers, or other records of Organization pertinent to the Contract, in order to make audit, examinations, excerpts, transcripts and copies of such documents. This right also includes timely and reasonable access by County fiscal and program personnel for the purpose of reviewing, interviewing, evaluating and monitoring related to such documents.

    County retains the right of access to Organization’s records or the right to obtain copies of said records for audit, litigation, or other circumstances that may arise.

    These documents will be maintained and retained by the Organization in accordance with state and federal retention schedules. If any litigation, claim, or audit involving these records begins before the retention period expires, the Organization will retain the records and documents in accordance with state and federal retention schedule or until litigation, claims, or audit findings are resolved, whichever is later.

    Allowable Costs

    County payment to Organization does not stop the County from determining that certain costs were ineligible for reimbursement. If the County determines that a cost the County has paid for is ineligible for reimbursement, the Organization will refund the ineligible amount to the County. Tarrant County will determine whether costs submitted by Organization are allowable and eligible for reimbursement. If Tarrant County has paid funds to Organization for unallowable or ineligible costs, Tarrant County will notify Organization in writing, and Organization shall return the funds to Tarrant County within thirty (30) calendar days of the date of this written notice. Tarrant County may withhold all or part of any payments to Organization to offset reimbursement for any unallowable or ineligible expenditure that Organization has not refunded to Tarrant County, or if financial status report(s) required are not submitted by the due date(s). Tarrant County may take repayment (recoup) from funds available

    Single Audit

    An audit must be completed if required by 2 CFR Part 200.500-520. If the guidance does not require a single audit, the Organization will notify County in writing.

    Independent Single or Program-Specific Audit. If Organization within Organization’s fiscal year, expends a total amount of at least SEVEN HUNDRED FIFTY THOUSAND DOLLARS ($750,000) in federal funds awarded, Organization shall have a single audit or program-specific audit in accordance with the 2 CFR 200. The $750,000 federal threshold amount includes federal funds passed through by way of other agency awards. The audit must be conducted by an independent certified public accountant and in accordance with 2 CFR 200 and Government Auditing Standards.

    This page was last modified on July 01, 2020


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    100 E. Weatherford, Fort Worth, Texas 76196